THE ASSOCIATION’S RULES

THE ASSOCIATION’S RULES

Rules

1§ Name and domicile of the Association

The name of the Association is Tanssin talo ry (Helsinki Dance House Association) and its domicile is in Helsinki.

2§ Purpose and activities

The purpose of the Association is to promote and support recreational dance, the development of facilities for the dance arts, the founding of new performance and practice spaces for dance, and the establishment of a new facility complex suitable for dance in Finland.

To achieve its purpose, the Association:

• makes proposals to the authorities

• contributes to the planning of dance performance and practice spaces

• organises dance performances, dance cavalcades, festivities and other similar activities

• organises discussion events and seminars

• carries out information, research and publishing activities

• collaborates with other associations and organisations in the industry

To support its activities, the Association may:

• accept financial contributions, donations and bequests

• organise fundraisers and raffles after obtaining the appropriate licences

• own movable and immovable property necessary for its activities

• run a café at its own events

The purpose of the Association is not to seek profit or other direct financial gain for its members and it must not become primarily financial in nature. A possible positive balance and possible funds will be used for the Association’s purpose.

3§ Members

A person or a community with legal capacity that accepts the Association’s Purpose can be approved as a full member of the Association.

A person or a community with legal capacity that wants to support the Association’s purpose and activities can be approved as a supporting member of the Association.

The Association’s Board approves full members and supporting members based on an application.

In a meeting of the Association, a person who has significantly promoted and supported the Association’s activities can be invited to become an honorary chairperson or an honorary member upon proposal by the Board.

4§ Resignation and dismissal of a member

Members have the right to resign from the Association by notifying the Board or its

Chairperson in writing or by announcing their resignation in a meeting of the Association to be recorded in the minutes.

The Board can dismiss a member from the Association if the member has failed to pay their overdue membership fee or has otherwise failed to fulfil the obligations that the member has committed to when joining the Association or has significantly harmed the Association by misconduct in or outside the Association, or no longer meets the conditions set out in the Association’s rules.

5§ Joining and membership fee

The Annual General Meeting decides on the amounts of the joining fee and the annual membership fee to be collected from full members and supporting members separately for both groups. Membership fees are not collected from the honorary chairperson or honorary members.

6§ Board

The Association is managed by a Board that consists of a Chairperson and 6–9 other members elected in an Annual General Meeting. The term for the members of the Board lasts until the next Annual General Meeting that follows their election.

The Board elects from among its members a Deputy Chairperson and nominates, either from among its members or outside the Board, a secretary, a treasurer and other necessary officers.

Meetings of the Board are called by the Chairperson or, when the Chairperson is unable to do so, the Deputy Chairperson when they deem it necessary, or at the request of at least half of the members of the Board.

The Board is quorate when at least half of its members including the Chairperson or the Deputy Chairperson are present. Votes are decided by a simple majority. If the vote is tied, the Chairperson casts the deciding vote; tied elections, however, are decided by drawing lots.

7§ Authorised signatories for the Association

The Chairperson, or the Deputy Chairperson accompanied by another member of the Board, are authorised to sign on behalf of the Association. The Board can authorise a member of the Board or an officer of the Association to sign alone on behalf of the Association.

8§ Accounting period and audit

The accounting period of the Association is the calendar year.

The financial statement with all the necessary documents and the annual report of the Board must be delivered to the auditor at least three weeks before the Annual General Meeting. The auditors must provide their written statement to the Board at least two weeks before the Annual General Meeting.

9§ Meetings of the Association

The Annual General Meeting of the Association is held annually in January–May on a date specified by the Board.

An additional meeting is held when the meeting of the Association so decides or when the Board deems it necessary or when at least one tenth (1/10) of the members of the Association entitled to vote submit a written request to the Board for the purpose of discussing a specific matter. The meeting must be held

within thirty days of when the request was submitted to the Board.

Each full member has one vote in the meetings of the Association. Supporting members, the honorary chairperson, honorary members and officers of the Association have the right to attend and speak in the meetings. The decision of the Association’s meeting will be, unless otherwise stipulated in the rules, the opinion that was supported by at least half of the votes that were cast. If the vote is tied, the Chairperson of the meeting casts the deciding vote; tied elections, however, are decided by drawing lots.

10§ Convening the meetings of the Association

The Board must convene the meetings of the Association at least seven days before the meeting by mailed letters or e-m

11§ Annual General Meeting

The following matters are discussed at the Annual General Meeting of the Association:

1. opening the meeting

2. appointing the Chairperson for the meeting, a secretary, two examiners of the minutes and two vote counters, if necessary

3. establishing the legality and quorum of the meeting

4. approving the agenda for the meeting

5. presenting the financial statement, the annual report and the auditors’ statement

6. deciding on the confirmation of the financial statement and on granting the Board and other responsible persons freedom from liability

7. confirming the action plan, the budget and the amounts of the joining and membership fees

8. electing the Chairperson and other members of the Board

9. electing one or two auditors and their deputies

10. discussing other matters specified in the meeting invitation

If a member of the Association wants a specific matter to be discussed in an Annual General Meeting of the Association, the member must notify the Board in writing sufficiently ahead of time so that the matter can be included in the meeting invitation.

12§ Amending the rules and dissolving the Association

The decision to amend the rules and dissolve the Association must be made in a meeting of the Association by a majority of at least three quarters (3/4) of the cast votes.

A motion to amend the rules or dissolve the Association must be mentioned in the meeting invitation.

In the event that the Association dissolves, the Association’s funds will be used to promote its purpose in a manner specified by the meeting that decided to dissolve the Association. If the Association is abolished, its funds will be used for the same purpose.



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